Corporate Secretarial
Complete Companies Act 2013 compliance, corporate governance advisory, and ROC filing management — ensuring your company maintains a clean regulatory record at all times.
Corporate Secretarial Services
Corporate compliance under the Companies Act 2013 has grown significantly more complex — over 100 ROC e-forms, stringent deadlines, significant late filing penalties, and increasing personal liability exposure for directors. Non-compliance is not merely a financial risk: directors face disqualification, prosecution, and DIN deactivation.
Our corporate secretarial practice is led by Nikhil Jain (FCA, ACA, US CPA, CS) — a qualified Company Secretary. We provide comprehensive, proactive compliance management — ensuring every filing is made accurately and on time, every board meeting is properly documented, and our clients' directors are protected from personal liability exposure at all times.
- Company Incorporation — Pvt Ltd, Public Ltd, LLP, OPC, Section 8
- Annual ROC Filings — AOC-4, MGT-7/7A, ADT-1 and all annual forms
- Board Meetings & Minutes — notices, agenda, resolutions, minute books
- Annual General Meeting (AGM) — end-to-end management
- Share Capital Management — allotment, transfer, buyback, ESOPs
- Charge Filings — CHG-1, CHG-4, CHG-8 creation and satisfaction
- Director & KMP Compliance — DIN KYC, DIR-2, DIR-12
- Secretarial Audit (MR-3) for listed and large unlisted companies
Our Corporate Secretarial Services Services
Comprehensive services by Chartered Accountants, Company Secretaries and US CPAs with Big 4 experienced backgrounds.
Complete incorporation — name reservation, DIN application, DSC procurement, MOA/AOA drafting per Companies Act 2013 Tables, Certificate of Incorporation, PAN, TAN.
Preparation and filing of AOC-4 (Financial Statements), MGT-7/7A (Annual Return), ADT-1 (Auditor Appointment), and all other annual compliance forms — co-ordinated with your statutory auditor.
Board Meeting notices, agenda preparation, quorum verification, attendance registers, resolution drafts, minutes in compliant format, and maintenance of statutory minute books.
AGM notice (21 days advance), agenda and explanatory statement, postal ballot management, Chairman's script, resolution management, and all post-AGM MCA filings.
Share allotment, transfer, transmission, split, consolidation, buyback, and ESOP grant — including valuation requirements, Form PAS-3/SH-7/SH-8 filings, and share certificate issuance.
Creation, modification, and satisfaction of charges (CHG-1, CHG-4, CHG-8) — ensuring the company's charge register and MCA21 records are always accurate and current.
DIN allotment, DIN KYC (DIR-3 KYC), director appointment/resignation (DIR-2/DIR-12), change in designation, and MD/WTD/CEO appointment filings.
Secretarial Audit Report (Form MR-3) under Section 204 — mandatory for listed companies and large unlisted public companies. Conducted by Nikhil Jain as a practising Company Secretary.
Our Step-By-Step Process
Mapping all applicable compliance obligations — annual, periodic, and event-based — based on the company's category, size, listed status, and specific business activities.
Setting up a detailed compliance calendar with advance reminders — ensuring zero instances of late filing or missed deadlines across all ROC forms and regulatory requirements.
End-to-end management of board meetings, committee meetings, and AGM — from notice dispatch to post-meeting MCA filings. Complete minute books in fully compliant format.
Handling all event-based ROC filings as they arise — share allotments, director changes, charge creation, capital restructuring, name change, registered office amendments.
Our Key Differentiators
Compliance calendar management and pre-deadline review has maintained a zero-penalty ROC filing record for the vast majority of our corporate secretarial clients over multiple consecutive years.
Directors face personal liability for company law defaults. We proactively monitor all DIN-linked compliance requirements — ensuring no director ever faces disqualification due to a filing failure.
Nikhil Jain is a qualified Company Secretary (CS) in addition to holding FCA, ACA, and US CPA qualifications — providing genuine secretarial expertise, not just accounting oversight.
FCA, ACA, US CPA, CS. Qualified Company Secretary. Manages the firm's corporate secretarial and company law practice — ROC filings, board governance, company law compliance, and corporate restructuring advisory.
Frequently Asked Questions
Additional fees for late filing increase progressively — ₹200 per day for most e-forms with no upper cap. Companies and officers can face prosecution for non-filing, with fines up to ₹10 lakh and imprisonment up to 6 months. Directors of companies defaulting on annual filings for two consecutive years risk DIN disqualification under Section 164(2) — barring them from appointment in any company for 5 years.
Under Section 164(2), a director is disqualified if the company has not filed financial statements or annual returns for 3 consecutive years. Disqualification bars the director from appointment in any company for 5 years. We monitor all compliance deadlines proactively for our clients' directors and provide advance warning of any approaching disqualification risk.
Secretarial Audit under Section 204 is mandatory for: every listed company; every public company with paid-up share capital ≥ ₹50 crore; and every public company with turnover ≥ ₹250 crore. The Secretarial Audit Report (Form MR-3) must be prepared by a practising Company Secretary and annexed to the Board's Report.
Address change within the same city: Board resolution + Form INC-22 within 30 days. Change outside the city but within the same state: Special Resolution + Form INC-23 to Regional Director + Form INC-22. Change to a different state: Special Resolution + NCLT petition under Section 13. We manage this complete process for our clients.
Under Section 165, a person can be a director in a maximum of 20 companies, with a sublimit of 10 public companies. We maintain a directorship tracker for all our clients' directors to ensure they remain within these limits and to proactively flag any potential violation before it occurs.